Franking Machines – Essential Features and Benefits
Franking machines may not be the cheapest investments, but their benefits sure guarantee steady returns. When you know their basic features and benefits, you can easily understand the role they play in the success of a business.
Essential Features of a Franking Machine
Automatic DIY Stamping
When you purchase a franking machine, you are purchasing a dedicated standalone printer that comes with a keyboard where you enter the franking amount. This is then followed by the amount being printed on the envelope inserted, or on a self-adhesive label. With more advanced machines, the franking price can be calculated using a built-in scale.
Medium-range franking machines are mostly connected to Royal Mail’s network, meaning there’s no need for the user to change franking rates manually since these are automatically updated to the computer’s memory. Aside from convenience, automation ensures that the franking value entered is always correct. These machines can also even be connected to the auditor’s or accountant’s books, making it easy to for them update the figures accordingly.
A smart connected stamp printer is not all you get when you purchase a franking machine. They also have automatic feeders that work with different envelope formats, bringing them straight to the printer. There are even machines that, after taking the envelope, insert the document inside, weigh it and calculate the franking price, and even seal the envelope! All these can all be done automatically for hundreds of mails in many different formats.
Benefits of a Franking Machine
It’s easy to see how a franking machine increases productivity. Instead of spending too much time on mailing tasks, a business can focus on value-added operations.
The mailing rate for a franked item is actually less than that for a stamped one. And while the discounts seem small, they can make a huge difference by the end of the year.
Being able to print more than the franking rate is just another benefit of franking. You can also upload your own company logo or whatever design that you would like to print.
As you may expect, how you use a franking machine will mainly determine the benefits it can offer your business. In most cases, this means that the bigger your company, the more you will be able to save money by franking your own mail. This doesn’t mean, however, that small businesses cannot enjoy the same benefits because there are certain models that are designed for their particular needs.
Finally, renting may seem like a good option for a small business, but that is usually not the case. For one, you can never predict how much you’ll eventually end up paying for the use of the machine. On the other hand, buying allows you to avoid surprise expenses down the line, provided you pick the right model for your needs.